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How do I start an in-home daycare?

TL;DR- Start by visiting the City to ensure permits & codes are met. Then follow the steps set by Polk Co. to start a daycare.

Here is the straight forward process on getting your in-home daycare up and running. The first part runs through the City of EGF and the second part through Polk Co. 

Step A: Contact your local city zoning department

1. Contact the City of East Grand Forks Planning & Zoning Department to see if your plans require any permits or zoning changes. Call 218-773-0124 or email Brenda at bault@egf.mn to schedule a consultation. This can help with insurance coverages, safety, and customer advertising. 

2. Upon the completion of all paperwork, all background studies, 3 references on file and the home in total compliance, a license may be issued to you. Average initial license time is 3 to 4 months.

Step B: Contact your local county licensor

Contact Polk Co. licensor 218-281-5423 to utilize their assistance throughout the licensing application process. 

Steps to Becoming a Licensed Child Care Provider

Applicants will need to show documentation that the following training has been completed prior to licensure. An account must be created through www.developtoolmn.org to complete all training:

  • First Aid Training
  • Infant / Child CPR Training
  • Sudden Unexpected Infant Death
  • Abusive Head Trauma
  • Developmentally Appropriate Behavior Guidance (4 hour class)
  • Supervising for Safety (6 hour in person class or 8 hour online class)
  • B.E.S.T (basic education for safe travel)

Licensing Fees: Contact the county licensor for information about licensing fees  218-281-5423

Step 2: Attend an orientation

Some counties may require prospective childcare providers to attend an orientation or informational meeting before completing a license application. The orientation gives a broad overview of the licensing regulations and process. 

Step 3: Complete an application

After you attend an orientation you will receive your application materials. Complete the family child care application and submit it directly to Polk Co. 

Step 4: Pass a fire marshal inspection

Your licensor will help you determine if you need a fire marshal inspection. If you rent your home, you will need your landlord’s permission for a fire marshal inspection before it can be completed. The City of East Grand Forks can help in coordinating the Fire Marshall inspection by calling the Fire Dept directly (218) 773-2403.

Step 5: Complete all required background studies

State law requires childcare providers to complete a background study by DHS before obtaining a license. DHS background studies include a review of criminal history information maintained by the Minnesota Bureau of Criminal Apprehension, records of substantiated maltreatment of children and vulnerable adults, an FBI record check, and reviews of other applicable records.

Step 6: Read and understand all licensing rules and statutes

Your program must adhere to all state licensing requirements.

Step 7: Complete pre-licensure training

There are specific training requirements for licensed family child care providers. You must complete all required initial training and provide documentation to your licensor prior to becoming licensed. 

Step 8: Write your program policies

Your licensor can help you as you develop your written policies for your program and ensure they meet all regulations. 

Step 9: Obtain a physician’s statement of a medical exam

Applicants must undergo a physical examination from a licensed physician within 12 months prior to initial licensure that states they are physically able to care for young children.  

Step 10: Complete all the required licensing paperwork

Your licensor will provide assistance as you complete all required paperwork.

Step 11: Complete a pre-licensing home inspection

Your licensor will inspect your indoor and outdoor environment for compliance during your pre-licensing home inspection. Your physical space must meet certain standards and you may need to make changes to your home to come into compliance before being licensed.

If your application is received and approved by the DHS, then you can expect to receive your family child care license. After that, it’s time to choose a name for your childcare program and start interviewing potential families. 

Additional Steps:

- Register for EIN through the IRS

-Register for an EFTPS account to remit your tax withholdings

-Register your business with the Secretary of State

-Set up your state tax remittance portal for quarterly filings

-Visit with the Small Business Development Center or SCORE (both are free!!) to help with all the financial planning, business requirements, and pro-tips on how to run a successful business. 

SBDC christinea.sbdc@gmail.com or (218) 650-0735

SCORE https://www.score.org/grandforks

Disclaimer: licensing requirements may change or be added in response to new legislature. Be sure to check with Polk Co. for the most up to date requirements.